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Privacy Policy

Privacy Policy

Last Updated: [05/11/2025]

Polka Dot Events (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you interact with us — whether through our website, social media platforms, email, or when you book our services.

1. Who We Are

Polka Dot Events is registered in Ireland under Company Number 661926.
We are the Data Controller responsible for your personal data under the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

Contact Details:
 Polka Dot Events
Dunboyne Co, Meath
Email:sinead@polkadotevents.ie
Phone:086 606 5753

If you have any questions about this Privacy Policy or your data, please contact us using the details above.

2. Information We Collect

We may collect and process the following types of personal information:

  • Your name, contact details, and event information when you enquire about or book our services
  • Correspondence and messages you send us via email or social media
  • Photographs or video content from your event (with consent)
  • Information related to feedback, testimonials, or reviews you provide

We collect this information directly from you, or in some cases from public social media posts where you have tagged or interacted with us.

3. How We Use Your Information

We use your personal information only when it is necessary and relevant to provide our services or manage our business. This includes:

  • Providing the services or information you have requested
    Updating you about changes to our services or products
  • Maintaining our records and ensuring they are accurate and up to date
  • Displaying event photographs on our website or social media (with your explicit consent)
    Requesting feedback or reviews to improve our services
  • Complying with legal and tax obligations

We will never sell, rent, or share your personal information with third parties unless required to do so by law.

4. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

  • Contract: To perform the contract we have entered into with you.
  • Consent: Where you have provided clear consent for us to process your data (e.g., for photographs or marketing).
  • Legal Obligation: To comply with applicable Irish and EU law.
  • Legitimate Interests: To operate and promote our business in a fair and balanced way.

You may withdraw your consent at any time by contacting us.

5. Data Retention

We only keep your personal information for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements.

For example:

  • Client booking and event records: retained for up to six years for tax and business purposes.
  • Marketing communications: retained until you withdraw consent or unsubscribe.
  • Photographs and promotional content: retained until consent is withdrawn.

6. Your Rights Under GDPR

You have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure (“Right to be Forgotten”): Request deletion of your personal data.
  • Restriction: Request restriction of how we process your data.
  • Objection: Object to certain types of processing, such as direct marketing.
  • Data Portability: Request transfer of your data to another organisation.
  • Withdrawal of Consent: Withdraw consent where we rely on it for processing.

To exercise these rights, please contact us at [sinead@polkadotevents.ie].
You also have the right to lodge a complaint with the Data Protection Commission (DPC) at www.dataprotection.ie.

7. Security of Your Information

We take the protection of your privacy and confidentiality seriously.
We implement appropriate technical and organisational measures to safeguard your personal data against unauthorised access, alteration, disclosure, or destruction.

These measures may include password protection, secure servers, and restricted access to personal data.

8. Cookies and Website Tracking

Our website may use cookies or similar technologies to improve user experience and analyse website performance.
You can control or disable cookies through your browser settings. For more details, please see our Cookies Policy (if applicable).

9. Sharing of Information

We will not share your personal data with third parties unless:

  • It is necessary to provide our services (e.g., with photographers or suppliers involved in your event, under confidentiality agreements);
  • You have given explicit consent; or
  • We are legally required to do so.

All third parties are required to process your data securely and in compliance with GDPR.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be posted on our website, and where appropriate, we will notify you directly.
Please check this page periodically for updates.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us at:
Email: sinead@polkadotevents.ie
Address: Dunboyne, Co. Meath